Executive Assistant to the Office for Research, Education and Innovation

Region Västerbotten works to ensure that good health and sustainable development strengthen each other. We take responsibility for equitable welfare and for ensuring that research and innovation yield results.

Region Västerbotten works to ensure that good health and sustainable development strengthen each other. Through research, education, and innovation, we create conditions for equitable welfare and a healthcare system that evolves in line with societal needs.

The Office for Research, Education and Innovation (FoUI) leads, initiates, and follows up the region's work in research, education, innovation, and knowledge management.

The FoUI office encompasses the activities of Education, Innovation and research grants, Clinical Research Center, Register Center North, Center for Health in Rural Areas, Clinical Training Center, and Family Medicine. The work is characterized by environmental monitoring, knowledge acquisition, and the development of strategies and action plans that contribute to achieving the region's goals. It is a broad and knowledge-intensive environment where collaboration, development, and societal benefit are at the center.

RESPONSIBILITIES

As an executive assistant, you have a central and trusted role in the work of the FoUI office. You provide qualified administrative support to the FoUI director and two unit managers within the office, contributing to creating structure, coordination, and good conditions for effective management work. The role involves a broad service assignment where you are responsible for entering, coordinating, and administering tasks, planning and following up activities, and ensuring that processes and workflows function well.

You have overall responsibility for the manager's calendar and contribute to ensuring that meetings, deadlines, and commitments are kept together in a structured and efficient manner. Your work includes drafting and managing administrative documents, handling correspondence, and preparing and coordinating meetings. You produce materials, presentations, and minutes, gather and compile information, and follow up on plans and processes. Through your work, you contribute to order, quality, and continuity in the administrative support to management. You will also participate in efforts to support national quality registers with your knowledge in administration and communication.

QUALIFICATIONS

We are looking for someone with a post-secondary education, such as a qualified vocational education in healthcare administration, university education, or other training deemed equivalent by the employer. You have at least three years of relevant work experience. Experience in providing executive support is a requirement. Good knowledge of the region's organization and administrative systems is an advantage. If you have experience working with national quality registers, it is positive as it provides an understanding of structured follow-up and improvement work in healthcare.

You have a strong service focus, are structured, and have the ability to independently drive, coordinate, and follow up your work. You are meticulous, have good administrative skills, and easily create and maintain good relationships. You express yourself very well in speech and writing in Swedish and have good knowledge of English. You are a proficient user of Microsoft 365, including Copilot, and have good digital skills. You are the one who tackles and resolves technical obstacles in your work. We are looking for someone with expertise in project economics and ongoing financial management at the administrative level. Experience in personnel administration, working in HR systems, and operational planning is an advantage.

As a person, you are confident in your role and thrive in an environment with many contact points and varied tasks. You have the ability to handle multiple parallel assignments, work goal-oriented with follow-up, and are happy to take overall responsibility for both your own work and the development of the organization together with colleagues. If you have experience working in project form and taking responsibility in such contexts, we see it as an asset. Additionally, if you have experience in planning communication in various contexts.

With us, you will have a qualified and meaningful role in an organization that contributes to the long-term development of healthcare, research, and education in Region Västerbotten.

OTHER

Read more about our benefits for those who work with us on our website here (https://www.regionvasterbotten.se/nar-du-jobbar-hos-oss/formaner).

We strive for a balanced gender distribution and see diversity as a strength, and therefore welcome applicants from different backgrounds.

In preparation for the recruitment process, we have made decisions about recruitment channels and marketing. We therefore kindly request no contact with media sellers, recruitment sites, or similar.

If you have a protected identity and wish to apply, please contact the recruiting manager and then send your application documents by post.